Adapt this working template to your property, manager’s procedures and service contracts. Frequencies are planning prompts, not technical inspection requirements.
Print checklist / Save as PDF Property: ____________________ Date: __________
Between bookings Review reported damage, appliance issues and supply shortages. Confirm repair approvals and completion before the next arrival. Record turnover completion and guest-impacting issues.
Monthly or agreed inspection interval Arrange a vacant-home visit when appropriate and document findings. Check for visible leaks, moisture, pests and exterior damage. Review bills, service visits and recurring expenses for unexpected changes. Review access permissions and remove credentials that are no longer needed.
Before a busy rental period Review cleaning coverage, backup contacts and check-in instructions. Schedule equipment service according to manufacturer and professional guidance. Check linen and supply inventory and replace worn items. Review parking, guest instructions and applicable building or community rules.
Before a prolonged vacancy or severe-weather season Agree on a property-check and communication plan with your manager. Follow local authority guidance and the property-specific storm plan. Review insurance contacts and where property records are kept. Arrange professional advice on utilities and systems during vacancy.
Annually or when circumstances change Review insurance, association budgets and upcoming projects. Review rental permission and contracts with appropriate professionals. Plan replacement reserves using the age and condition of major equipment. Update service contacts, warranties and maintenance records.
Issues and follow-up Issue / responsible person / due date:
BeachHomes.com · Working template · October 9, 2026